Inventory Manager

  • Operations
  • Pembroke Park, United States

Inventory Manager

Job description

Organization
Feeding South Florida (FSF) is a member of the Feeding America network and the leading domestic hunger relief organization serving Palm Beach, Broward, Miami-Dade and Monroe Counties. As the second largest food bank in the Feeding America network, FSF is responsible for serving 25 percent of the state’s food insecure population. Pre-COVID, FSF was poised for industry-leading strategic and innovative growth. Currently, during the pandemic, FSF doubled its output of food from 61.5M pounds of food in FY19 to over 119M pounds in FY20. A four-star rated organization by Charity Navigator, FSF is one of the most efficient nonprofits nationally; over 98 percent of all donations are put back into the community and every $1 = 9 meals.

Core Values
FSF values service above all else. We’re looking for innovative and strategic thinkers who are committed to improving the lives of those around them. FSF “Friendly Food Bankers” embrace the enormity of our role in the community and know that serving others comes before any one individual. Friendly Food Bankers have compassion, dedication, act with integrity and are committed to stewardship and inclusion.

We Provide
Full medical, dental and vision insurance; contribute up to 3% match to a 401K after one year of service; 17 days paid time off; a diverse team that is representative of the community we serve; continuous learning opportunities; a high-performance culture that will help challenge and grow your skill set.

Position Overview
The Inventory Control Manager (IM) is responsible for ensuring accurate reconciliation of FSF’s physical and systematic inventories across all FSF facilities. The IM creates and sustains best-practice standards for inventory control and provides data-driven analytics to maximize inventory turnover while reducing waste.

Relationships
This position is a member of the management team, reports to the Vice President of Operations, works closely with the other warehouse managers, the distribution team and finance team to ensure proper handling and accounting of inventory. This position supervises a small team of direct reports.

Job requirements

Your Qualifications

  • Bachelor’s degree from an accredited college or university.
  • Minimum five years of inventory management experience.
  • Minimum three years of talent management experience.
  • Strong computer proficiency including inventory control systems required (database management preferred, Primarius experience a plus).
  • High-level of proficiency with Microsoft Office applications and typing proficiency (50+ wpm and 8,500+ keystrokes per hour) required.
  • High-level of Excel aptitude required: able to create complex formulas and Pivot tables.
  • Effective verbal and written communication skills required.
  • Ability to work with a diverse staff and external constituencies required.
  • Strong attention to detail required.
  • Strong analytical, data-interpretation, planning, and problem-solving skills required.
  • Demonstrated industry experience with various warehouse departments and tasks preferred.
  • Able to operate warehouse material handling equipment preferred (stand-up counterbalance, reach truck, rider-jack, etc.).
  • Experience with e-commerce order fulfillment strongly preferred
  • Able to develop, implement, and execute new initiatives.
  • Strong leadership skills and interpersonal skills required.
  • Commitment to the service of others while fully supporting the organization’s mission and values required.
  • APICS certification a plus
  • Must maintain a valid Florida Driver’s License and a reliable, insured personal vehicle.

Your Responsibilities

  • Manage physical-to-systematic inventory discrepancies within a one percent (1%) variance across all FSF facilities in accordance with Feeding America (FA) guidelines.
  • Perform site audits to ensure proper handling, storage, and distribution of all inventories in accordance with Safe Food Handling, OSHA, FA, Fair & Equitable distribution guidelines.
  • Maintain organizational compliance with OSHA, USDA, AIB, FA, Department of Health, food industry and other relevant licensing and permitting entities
  • Ensure Standard Operating Procedures (SOPs) are followed across operations. Including but not limited to: Cycle Counting, First-Expire First-Out (FEFO), Loss control and Inventory shrinkage.
  • Reconcile physical and systematic inventory against external stakeholder records including, but not limited to, USDA, FDACS and other donors.
  • Reconcile inventory records in coordination with the Finance department to the general ledger for financial reporting.
  • Prepare and analyze KPIs reports to maximize effective product rotation and reduce waste.
  • Coach, develop and manage a team of direct reports who assist with inventory management.
  • Validate inbound receiving and outbound shipping inventory volumes to assist in organizational decision making.
  • Maintain records on inventory levels and inventory valuation.
  • Schedule and lead regular inventory meetings with appropriate stakeholders and ensure active participation.
  • Motivate direct reports to comply with all items listed above
  • Evaluate direct reports in accordance with company procedures
  • Assist management as necessary.

Working Conditions

  • Hours of Operation: Although organization hours are Monday-Friday, 8:00 a.m. – 5:00 p.m., this Management level position will work closer to 45-50 hours per week, especially during peak times such as holiday seasons, growing seasons and disaster response. After hours business work is required occasionally throughout the year.
  • Environment: This position works in a warehouse setting with long periods of standing (8 hours or more), talking and/or visual concentration, and use of warehouse equipment that requires the highest levels of safety standards. Position will also work in ambient, cooler, freezer zones for extended periods of time, lifts heavy items throughout the day and works at heights up to 30’ or more above the floor. Occasional work will occur outside in the fields in inclement weather. The noise is the work environment is usually moderate to loud.
  • Travel: FSF serves four counties so there is often same-day travel between the counties, using a personal vehicle, and occasional out of town travel for meetings, conferences or special events.
  • OSHA Standards Lifting requirements are 50 pounds and when lifting loads heavier than 50 pounds, use two or more people to lift the load.